Privacy Policy

Updated: May 15, 2018

Introduction
TED is a global community, welcoming people from every discipline and culture who seek a deeper understanding of the world. While gathering information about the people who use TED.com, our apps, platforms and related sites (collectively referred to as “TED Sites”), we take your privacy very seriously and make every effort to safeguard your personal data. This privacy policy is intended to inform you of what information we collect, how this information is used and what steps we take to protect this information, as well as providing you a process to update, change or delete your personal data.

By using TED Sites, you agree to our privacy policy. If you wish to update your personal information or any specific consent that you have provided to TED on any of TED Sites, please contact TED at privacy@ted.com.


What information we collect

We collect three (3) types of information:

  1. Personal information that you provide directly to us when you create an account with us and save items to your profile or submit information through a form based on a specific request or purpose.
  2. Data collected automatically such as tracking information, IP addresses or other data related to usage on TED Sites.
  3. Cookies, to help us understand what areas of TED Sites are most useful and interesting to our audience.

We collect some information to help customize your experience based on your previous activities on TED.com.

Information you provide directly to us

Account information

At account registration, you provide personal information, such as your name, email address, and password, and you have the option to provide other information. If you create an account through a user profile (such as Facebook, or other social media sites) then your information is sent from your profile to use in accordance with our privacy policy. We also collect information on your site activity when you favorite, save or watch talks.


We collect basic information you provide when you create a TED.com account or register for a conference. It's secure, and we'll never sell it.

Conference information

When required for TED Conference registration, we collect and process your personal information including your name, address, telephone number and email address, and other preferences such as profile, photos, workshop and activity choices. At times, you may be asked to provide additional information, such as payment to provide under a secure conference registration process. When you provide your credit card number, it will only be shared with verified third parties who perform tasks required to complete the purchase transaction, and only the last four digits will be stored.


We need payment info to complete purchases, but we don't store credit cards except the last four digits.

Comments and other public activities

We offer you opportunities to engage in public activities on TED.com. "Public activities" are any actions you take on TED Sites that are designed to be visible to other users -- including comments, recommendations and ratings. Your account is public by default. If you choose to engage in public activities, any personal information you upload may be read, collected or used by third parties. Please refer to the Community Guidelines about how to best take advantage of our interactive sites.

We are not responsible for any personally identifiable information you choose to submit in public forums. Information shared here may be used by others, potentially to send you unsolicited messages. If publicly posted information is not consistent with our terms of use, your content may be removed. For more information, see the TED.com Terms of Use.


Any personal information you post publicly is visible to all users. Be mindful of what you share, as we are not responsible for what happens with this information.

Non-personal data collected automatically

Tracking information for our site

This type of information relates to how many views are counted for each TED Talk and how many times TED Talks are saved or favorited. Other areas of the site automatically stores non-personal information about the sites’ usage, popularity, and positive or negative impact. We perform statistical analyses of users of the site, and their viewing and participation patterns, for product development purposes and to generally inform advertisers about the nature of our audience.


We keep track of how often our audience engages with TED and do not share detailed contact information with our advertisers.

Device data

We may collect non-personal information about the computer, mobile device or other device you use to access TED Sites, such as IP address, geolocation information, unique device identifiers, browser type, browser language and other preferences automatically collected.


We use non-personal information to help us understand how our audience views TED.

Data collected with cookies

Tracking usage

We use various technologies, including Google Analytics cookies, to manage TED.com and track use of the content we provide, including:

  • standard web analytics information,
  • aggregated data about email click-through rates and video viewing,
  • data collected through HTML cookies, flash cookies, web beacons and similar technologies, and
  • demographics and other details to help us customize our sites based on your preferences.

Cookies provide a mechanism for us to understand how you use the site over time so that we can provide you the best user experience according to your expressed preferences. We do not sell this information to any third party, but may provide information to partners that assist us in updating, managing or maintaining our websites.


We use cookies to customize your experience. We do not sell data collected from cookies to any third party, but may provide information to partners to help us update and maintain our website.

Location information

We may collect and use your location data (such as your country) to provide a tailored, language-specific experience for your region, but we don’t collect any geolocation-specific data from you or your device. You can change the settings on your computer or mobile device to prevent your location data from being shared. If you wish to opt-out of tracking and cookies, please manage your privacy settings on your browser, or select other ways to turn off cookies and/or ad features.


We collect information about your location to provide you with the most localized experience possible, but never collect data from your device.

How we use your data

We use your data for limited purposes and do not sell it to any third parties. Specific uses are defined below.

Providing requested services

We may use the data to fulfill your requests for services and information. For example, using your contact information to respond to your customer service requests, or to enable registration for one of our conferences.

Communication

We use data we collect to send email newsletters, or information about conferences and TED events (if you have opted in for this information). We may also use the data to send you email communications, such as information about your account or updates to the site.

Enforcement

We may use the data to prevent illegal activities, to enforce the TED.com Terms of Use, or as otherwise required by law.

Personalization

TED connects Google Analytics client ID data with TED user ID data so that we can create a more personalized experience for users, even when not logged in.

Program specific uses

In addition to the uses identified above, we may use your personal information for any other purposes disclosed to you at the time we collect your data or pursuant to your consent, such as applications for various TED programs, nomination forms and requests submitted by users including as defined below.


TED processes information differently depending on how a user submits the information through our TED Sites. For questions, please email privacy@ted.com

The Audacious Project

TED collects and processes personal information to:

  • evaluate applications for The Audacious Project
  • communicate with all selected participants
  • work with the organizations and affiliated partners of TED to develop ideas and proposals related to The Audacious Project
Media request forms

TED collects and processes personal information to:

  • evaluate all requests made via the Media Licensing Request form
  • process media requests through our organization for licensing purposes
  • collect information and data regarding our license usage, permissions and scope of requests
Podcast programming

TED collects and processes information to:

  • evaluate the application for participating in a current or future show
  • contact a participant if they are selected
  • if they are not selected, store the information provided for a future season of the show
TED Conference registrations

TED collects and processes personal information to:

  • evaluate the application for attending a TED conference or events
  • process payment through our third party vendors that manage secure payment processing on TED’s behalf
  • manage the information required for planning and running events, including exhibits, activities, parties and meals
  • communicate to registrants regarding notifications, newsletters, updates, and information pertaining to their application or future TED events
TED-Ed

TED collects and processes personal information to:

  • manage and evaluate TED-Ed Club applications to organize a TED-Ed Club
  • connect with TED-Ed Club leaders to discuss and celebrate creative ideas, including the curriculum related to TED-Ed Clubs
  • access and review videos of students uploaded to the TED-Ed Clubs YouTube channel which is unlisted and only posted with specific permission
  • facilitate submissions, nominations, applications, and recommendations to the TED-Ed platform
  • save lesson progress and answers when completing activities on any TED-Ed lesson
TED Translators

TED collects and processes personal information to:

  • evaluate applications for individuals that want to volunteer to translate and/or review TED talks in multiple languages
  • manage and communicate with selected volunteers once applicants are selected
TED-Ed animators or educator requests

TED collects and processes personal information to:

  • evaluate nominations for TED-Ed animators or educators
  • contact individuals for further information if needed
  • store information on file in case it is needed in the future
TED Fellows or TED Residents

TED collects and processes personal information to:

  • evaluate applications for the program and share this with selected contractors and individuals that help us with the overall process
  • communicate with applicants in the event they are selected for the program
  • store information on file in case it is needed in the future
TED Speakers

TED collects and processes personal information to:

  • evaluate nominations for TED speakers
  • communicate with applicants in the event they are selected for an interview or requested further information
  • store information on file in case it is needed in the future
TEDx

TED collects and processes personal information to:

  • review TEDx organizer applications to organize an independent TEDx event
  • communicate to TEDx organizers once selected regarding obligations, logistics, education, brand approvals, and other relevant TEDx license information
  • review and post TEDx videos via our TEDx YouTube channel (speaker names, talk titles, video recordings), and/or the TED.com homepage
  • distribute questionnaires and collect survey responses at TEDx events
  • share this information with third party partners to assist TED in storing information organizing the data, and/or connecting TED to platforms to share content

Our GDPR update

As of May 25, 2018, a new privacy law, the General Data Protection Regulation (“GDPR”) goes into effect. As a result, TED has implemented a number of updates in various areas across our organization to ensure we comply with the intent and spirit of the law.

Here is a summary of updates TED has implemented. We have:

  • added more details to our privacy policy with respect to how TED processes, stores and manages your data.
  • notified users on our TED Sites that we have updated our privacy policy and terms of use through a banner, in order to help our users understand the new changes.
  • added consent options where users submit their personal information to ensure they are aware and agree to submitting their information prior to completing a form.
  • updated our vendor agreements with those third parties that manage data as a data processor on our behalf, to ensure they have appropriate safeguards in place to process, manage and secure data as required.
  • implemented new disclosures on all our forms where users submit their data so that users are aware of how TED processes their information.
  • modified our internal processes to ensure we have a way to contact users in the event that there is a breach in data storage of your personal information.
  • created a new way for users to reach out to privacy@ted.com about any privacy issues, such as questions or requests for modifications including deactivation of any account.

As a result of GDPR, TED has made updates to various parts of our organization to ensure we comply with the spirit and intent of the law and enhance our privacy practices.


Steps we take to protect your privacy

To protect and prevent unauthorized access to your personal information, maintain data accuracy, prevent accidental loss, destruction, damage or theft of data, TED implements and maintains security and organizational measures with commercially reasonable physical, technical and administrative controls. Please note that no method of transmission over the Internet is 100% secure.

Remember, when visiting a third-party site from TED.com, we do not control the privacy policies of other parties, so please check before browsing on those sites to ensure you agree with their terms.

Children under age

We do not knowingly collect personal information from children under 13 without verifiable parental consent. If we learn that we have collected any personal information from a child under the age of 13 or under the age of 16 from the European Union without verifiable parental consent, we will delete it from our database as quickly as possible. If you believe that we may have collected information from a child under age, please contact us at privacy@ted.com

Changes to this privacy policy

This privacy policy may be updated from time to time, and when the policy is updated, the version date will appear at the top of this privacy policy. If we make material changes, you will be notified here for a period of 30 - 60 days based on our last update. As of July 2016, we added information to our privacy policy to define cookies and outline how we use this data to optimize our website based on your preferences, and made a change to our policy update section. As of May 2018, we added information to our privacy policy based on new requirements from GDPR, including more details pertaining to: what type of personal information TED collects, how TED uses this information and a process in which users can update their information.

Deactivating your account and managing privacy settings

You can request that your account be deactivated at any time by contacting us. When your account is deactivated, your user profile and all public activities (such as comments) will be hidden. You can also manage who can view your TED.com profile activity in the Privacy tab of your profile's account settings. To unsubscribe from our newsletters, click on the link at the bottom of a newsletter you have received, or you can manage your subscriptions from your TED.com profile. For any other changes regarding your personal data, please contact privacy@ted.com with your request and we will respond to you promptly.