Virtual Gatherings

Sharing powerful ideas does not need to be limited to in-person events. Virtual gatherings can engage your community in exciting new ways.

Host a virtual TEDx event

Format

Virtual events look to recreate and reimagine all the elements that make an in-person event special for an online space. Virtual events can be hosted on any digital platform.

Each virtual event session should have at least two components: a live host and multi-topical talks. Virtual events can also program smaller group discussions, digital workshops, and virtual networking events. Get creative with what a virtual space can offer your community!

TEDx Rules

Virtual TEDx Business events are still internal to the company’s employees only. All TEDx Rules and content guidelines apply to virtual events and talks.

If you have an active TEDx license for an upcoming event, you don’t need a separate license to host a virtual event. Simply update your event page by logging into your TED.com account, or, to add additional events, email tedx@ted.com. If you don't have a TEDx license, apply here!

Audience

Virtual events do not have an attendee or viewer limit. Live streams/webcasts may be hosted on any digital platform and may remain accessible on those platforms post-event.

Share the virtual event schedule with attendees in advance with recommended at-home setups so attendees can prepare for their time attending your event.

Promotion

Make a social media plan! Get your attendees excited about tuning in to your virtual event and connecting with other attendees digitally. What will make your attendees want to tune in live?

Encourage attendees to register for event reminders and promote the event to their own networks.

It’s important to share your talks with your virtual attendees and viewers once they’ve been uploaded to the TEDx YouTube account. That way, they can share your ideas worth spreading with a click of a button!

Content

Virtual events should aspire to the same level of excellence in idea curation and talk development as in-person events. Please refer to the TEDx Content Guidelines and Fact-checking Guide to uphold these standards.

TED recommends featuring pre-recorded talks to ensure the best production quality possible. Check out the Remote Production Guide for best practices.

Optimize your event sessions for a virtual experience. Short event sessions with scheduled breaks help attendees stay active and energized.

Don’t forget to interact live with your attendees! Create a thoughtfully moderated digital space for online conversation, commentary, and humor for your attendees. Pro tip: chat spaces are where you can communicate breaks, calls-to-action, and other important event details.

TEDxRiodelaPlata’s virtual event hosted on March 31, 2020 via YouTube’s Live Events platform, featured an attendee chat, a live host, virtual TEDx Talks presented remotely by live speakers, and instersitial cuts to virtual attendees silently applauding (pictured) in between talks to give the event energy and momentum.

Talk post-production

Talks (including interviews and performances) should not exceed 18 mins. We recommend no more than 12, but we cannot share video longer than 18 minutes. Please edit accordingly; it helps ensure your speaker’s ideas travel further online!

Your official TEDx license name and logo should appear at the beginning of each video in the form of a pre-roll slide. Also, if you don't include the recording date on the slide, it should be included in the description.

As a reminder, videos should not have any superimposed text, images, or graphics. This includes event logos, videographer logos, watermarks, subtitles, and text. We do accept lower thirds with the event location, date, or speaker name to appear for a few seconds on screen.

Aside from standard video conferencing templates, please do not use picture-in-picture or split screens to show presentation slides used in the speaker’s talk. When presentation slides are shown, they should be shown in the full frame of the video. Interviews can be split screen between interviewer and interviewee, but it is not required to include the interviewer in the final edit. Text graphics of the questions can be added on presentation slides as in the TED Interview with Adam Kucharski.

Pricing

If you need to charge for your event, be mindful of the value of the virtual experience you are providing your attendees and price appropriately. All TEDx Rules apply for virtual events.

Partners

Partners do not have editorial control over the ideas shared at your event, but there are many ways to incorporate partners thoughtfully into a virtual event! All TEDx Rules apply for virtual events.

TEDx digital content (outside of virtual gatherings)

If you are looking to share new TEDx ideas online outside of virtual or in-person TEDx events, you will need to apply and secure a Studio license. If you would simply like to share promotional or "backstage" digital content from your upcoming or past virtual or in-person TEDx event, an additional TEDx license is not required.

Opportunities and innovations to inspire you

When hosting virtual events, it is likely you are guiding your TEDx audience through a brand new experience. With this new kind of experience comes new opportunities.

Virtual experiences are being optimized and enhanced every day. See the latest opportunities and innovations TED is inspired by:

Virtual Gatherings Playbook

Next section: Sponsors + finances

Resources

TEDx Remote Production Guide: Ensure your remote production team knows all the ins and outs of technically producing a virtual event and producing quality digital content.

TEDx community hangout: TEDx & virtual innovation: authentic and connected: Watch a conversation between TEDx Executive Director Jay Harratti, TEDxRiodelaPlata organizer Gerry Garbulsky, TEDxExeter organizer Claire Kennedy, and TED’s Head of Media Colin Helms on how to innovatively connect your TEDx community virtually.

TEDx Community Conversation: Use social media to engage and promote virtual events: Listen in as TEDx Communications Director, David Rosenberg and Vlad Gozman of TEDxVienna share their ideas about using the maximized potential of social media to promote virtual events and create insightful content.

TEDx Sponsor Marketplace: Find the best tools and platform to host your virtual event and create your digital content.